Accounting Supervisor

Location: Pasadena, CA
Date Posted: 02-13-2018
Currently seeking Accounting Supervisor for well established Real Estate Development Firm.  The Accounting Supervisor will assist leadership in the oversight responsibilities of the daily planning and supervision of the operational accounting activities within the Accounting team.  

Responsibilities:
  • Oversee the construction invoice process and ensure timely payment of construction invoices, including monitoring and resolving issues.
  • Manage the construction invoice workflow and ensure assignments are evenly distributed to the invoice processing team.
  • Monitor department workloads to ensure individual and team goals are being meet on a daily basis .
  • Review and approve project set up; budget changes prepared by the Accounts Payable staff and ensure that all requests from project managers are processed in a timely fashion.
  • Assist in coordinating the preparation of monthly Real Estate Development accounting reports including construction accrual, retention, WIP and AP activity reports.
  • Develop and implement metrics and reporting to management on the effectiveness of AP process.
  • Assist in managing the monthly construction loan draw submittal process, including reviewing draw packages for completeness and compliance with lender requirements.
  • Monitor joint venture draws and provide forecasts to ensure timely account funding.
  • Manage the Accounts Payable control review process assuring compliance with the established SOX 404 Accounts Payable controls and AP Internal controls.
  • Participate in the evaluation and implementation of Real Estate Development process improvements.
  • Ensure invoices are properly entered into the job cost system and coordinating with the Real Estate Development accountants to make any necessary adjustments.
  • Provide assistance in the monthly project closeout process in the job cost system, including coordinating with the Construction Accountants and Project Managers in the regions to ensure that projects are properly closed out and properly documented.
  • Lead special projects such as establishing standardized invoice submittal packages for regions, creating an invoice top sheet and standardizing construction accounting processes.
  • Act as a liaison between Accounting Department and External and Internal Auditors to complete the necessary requirements for quarterly reviews and annual audits.
  • Monitor retention balances and ensuring that retention is properly withheld and retention releases are properly approved and documented.
  • Manage the review for payment of General contractor monthly payment applications and also tenant’s draw request for reimbursement of their tenant allowances per the lease.
  • Monitor aging of invoices with issues, reaching out to regions for resolution and elevating to executive management as needed. Determines proper resolution to all accounts payable related problems and questions.
  • Determines proper resolution to all accounts payable related problems and questions Supervisor/Administrative Responsibilities – Directly supervise staff employees and carry out supervisory responsibilities in accordance with the organization’s policies, procedures and applicable laws.
  • General oversight of personnel including training and mentoring employees.
  • Planning, assigning and directing work, and appraising performance.
  • Addressing concerns and solving problems.

Qualifications and Experience:
  • Bachelor’s degree in Accounting, Finance, or Business Administration.
  • CPA preferred. • 5+ years of accounting experience.
  • Supervisory experience desirable.
  • Public commercial real estate or general contractor experience preferred.
  • JD Edwards software experience desirable.
  • Ability to work in fast-paced environment, including ability to prioritize and meet deadlines.
  • Strong verbal and written communication skills to interact with all levels including, but not limited to HQ/field personnel, senior management, lenders, consultants, etc.
  • Strong analytical skills and keen attention to detail.
  • Good reasoning ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to initiate ideas and implement new processes.
  • Proficient in business related software: Microsoft Excel, Word, Access, etc
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